Download a Free Rent Ledger Template
Tracking monthly rent payments shouldn’t be a hassle. That’s why I’ve put together this free rent ledger template for landlords and property managers. It’s a simple solution for managing rental properties and keeping your financial records in order, whether you use Excel, Google Sheets, or a printable document.
What’s Inside:
- Free downloadable templates for all your rental payments.
- Simple instructions to get you started.
- A sample rent payment ledger table.
- Visual buttons to download each version.
Download the Rent Ledger Template
These templates are free to use and share. You can print them out or duplicate them into your own digital records.
Example Rent Ledger (How It Works)
This template makes it easy to log all tenant rent payments. For example, John paid on time, while Mike paid late, resulting in outstanding balances. The Notes column is perfect for tracking important details like partial rent payments, a security deposit, or other items that affect your rental income.
| Tenant Name | Unit | Rent | Paid | Date | Method | Late Fees | Balance | Notes |
|---|---|---|---|---|---|---|---|---|
| John Doe | 101 | $1200 | $1200 | 02/01/25 | Transfer | $0 | $0 | On time |
| Jane Smith | 202 | $950 | $950 | 02/01/25 | Check | $0 | $0 | Rent increases June |
| Mike Johnson | 303 | $1500 | $1500 | 02/05/25 | Cash | $50 | $50 | Late fee applied |
Who Should Use This?
This ledger works well for everyone from side-hustle landlords to those managing an entire property portfolio.
- ✅ DIY landlords managing a few units
- ✅ Property managers overseeing multiple tenants
- ✅ Tenants who want a clean payment record
Rent Ledger vs Lease Tracker
Rent ledgers give you transaction-level clarity, while lease trackers help with planning, from the lease start date to lease renewals. Most property pros use both tools.
Explore our Lease TrackerBonus Resources
This simple spreadsheet is a great first step before investing in dedicated property management software. It ensures you maintain an accurate rent ledger for tax time.
Frequently Asked Questions
A rent ledger is one of the most important financial records for a landlord. This document, often called a rent payment ledger, tracks all payments received from tenants, helping you monitor rental income and payment history.
Download the format that works for you, then start logging rent amounts, payment dates, and notes as needed to create an accurate rent ledger.
Yes! You can use and adapt this ledger for your business, no strings attached.
Take Control of Your Rent Tracking
Download your free template today and take the guesswork out of rent tracking. Join our newsletter for more exclusive tools for leases, notices, and more.
About the Author
Joseph E. Stephenson, REALTOR®
License #00054082 | Kansas & Missouri
Affiliated with Welch & Company (License #CO00000477)
Joseph E. Stephenson is a licensed real estate professional in Kansas and Missouri with a career built on dedication to integrity and client-focused service. To learn more about how Joseph can assist you in your real estate endeavors, visit his REALTOR® profile at realtor.com.
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